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Should compliance with relevant legislation be integral within all PPM operations and procedures?

Whenever an organisation is establishing a planned preventative maintenance (PPM) programme, it is essential to build compliance with relevant legislation into plans. Failure to meet statutory requirements can have serious consequences, including fines, imprisonment and disqualification, as well as down time and loss of productivity.

Legislation that is relevant to PPM operations and procedures includes:

  • Workplace (Health Safety and Welfare) Regulations 1992 – code of practice on maintaining the workplace and equipment in an efficient state, good working order and good repair.
  • Provision and Use of Work Equipment Regulations 1998 (PUWER) – places a duty on employers to maintain work equipment and plant so it is safe to use at all times.
  • Management of Health and Safety at Work Regulations 1999 – places a duty on employers to assess and manage risks to employees and others as a result of work activities, including maintenance.
  • Health and Safety at Work Act 1974 – a general duty to ensure the health, safety and welfare at work of all employees.

Organisations also need to be mindful of regulations relating to their specific industry when planning preventative maintenance.

The relationship with outside contractors carrying out maintenance work is a further consideration. For example, both the employer and contractor have a duty to ensure work is carried out safely under the Health and Safety at Work Act. Under the Management Regulations, the organisation operating the premises is usually responsible for ensuring contractors are able to work safely.

Barry Juggins, Managing Director, HESIS